Health & Safety Protocols

Travel and Meeting Guidance ProgramRegister

Click the Safe Expo button to retrieve your vaccination card by entering the same email address previously used to skip the verification line. If you have not already uploaded your card, you will need to complete the verification process on-site.

AAHKS will be following all state and local social distancing and personal protection requirements in addition to those instituted by the Hilton Anatole. Visit this page often as protocols are updated.

Travel Restrictions by State

Planning and Pre-Meeting Protocols

  • An infectious disease specialist involved with the planning and on-site monitoring
  • AAHKS Poster Session moved to an all-virtual format
  • Reduced attendance (including industry representatives) to facilitate social distancing
  • Frequent communications to attendees on what to expect and how to travel safely
  • No penalty for switching options or canceling registrations or attendance

On-site Protocols

  • Contactless options for hotel check in and meeting registration
  • Enforcement of CDC guidelines
  • Masks will be required for all attendees, exhibitors, vendors and staff at all times except for momentary removal for drinking and during mealtimes when appropriate distancing will be observed
  • Hand sanitizing stations and enhanced cleaning in meeting areas and hotel
  • Special precautions for food service, eating areas and coffee breaks
  • Use of AAHKS app to connect with in-person or virtual attendees
  • Livestreaming the General Session through the hotel’s in-room entertainment system
  • Audience Response System through the AAHKS mobile app
  • Testing resources available
  • Protocol for handling symptomatic individuals

CDC Guidance

The Centers for Disease Control and Prevention (CDC) has a list of considerations for vaccinated and unvaccinated travelers when making the decision to travel away from their home communities. When you travel, follow the standard protocols that have been implemented to prevent the spread of the coronavirus.

For vaccinated travelers:

  • During Travel
    • Wear a mask over your nose and mouth on all public transportation and indoors of transportation hubs like airports.
    • Follow local recommendations for mask wearing and social distancing
  • After Travel
    • Self-monitor for COVID-19 symptoms; isolate and get tested if you develop symptoms.

You do NOT need to get tested or self-quarantine if you are fully vaccinated or have recovered from COVID-19 in the past 3 months. You should still follow all other travel recommendations.

For unvaccinated travelers:

  • Before you travel:
    • Get tested with a viral test 1-3 days before your trip.
  • While you are traveling:
    • Wear a mask over your nose and mouth on all public transportation and indoors of transportation hubs like airports. The CDC recommends that travelers who are not fully vaccinated continue to wear a mask and maintain physical distance when traveling.
    • Avoid crowds and observe social distancing from those not in your group.
    • Wash your hands often or use hand sanitizer (with at least 60% alcohol).
  • After you travel:
    • Get tested with a viral test 3-5 days after travel AND stay home and self-quarantine for a full 7 days after travel.
      • Even if you test negative, stay home and self-quarantine for the full 7 days.
      • If your test is positive, isolate yourself to protect others from getting infected.
    • If you don’t get tested, stay home and self-quarantine for 10 days after travel.
    • Avoid being around people who are at increased risk for severe illness for 14 days, whether you get tested or not.
    • Self-monitor for COVID-19 symptoms; isolate and get tested if you develop symptoms.
  • Visit your state, territorial, tribal or localexternal icon health department’s website to look for the latest information on where to get tested.

For the latest guidance, visit the CDC website for guidance on travel within the United States.

Air Travel

Your airline is the best source for personal safety protocols at the gate and on the airplane. Be sure to visit their website in the week that you’ll be traveling and sign up for notifications related to your trip.

The Dallas Fort Worth (DFW) Airport has DFW Airport has obtained the Global Biorisk Advisory Council (GBAC) STAR™ accreditation rating which means DFW is implementing the industry’s highest standards for cleaning, disinfection and infectious disease prevention. Their website has a Coronavirus Information page that is updated weekly with information about what they are doing and what travelers should do when arriving and departing at DFW. Visit DFWReady.

Hotel Stays

VisitDallas and the Dallas Tourism Public Improvement District also received the GBAC STAR™ accreditation designating Dallas hotels as sanitary and safe.

The Hilton Anatole has implemented the Hilton CleanStay program that ensures another level of health and safety protocols for guest rooms, housekeeping, public areas, food and beverage and amenities like the gym and spa. Learn more.

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