Instructions for Poster Presentations

Review specs and deadlines. Upload ePosters

For this year’s Annual Meeting, the Poster Exhibition will be digital only.  Selected posters will not be printed or displayed at the Hilton Anatole. 

After you receive notice that your abstract has been accepted for poster presentation, you will receive a follow-up email in mid-September from upload@scientificposters.com – our poster exhibition partner, Digital Acumen. They will give you instructions on preparing your poster for upload and display on the ePoster website. Please check your spam/junk folder if you have not received an email by September 30If you need to change the main contact, email meeting@aahks.org

ePosters and Award Consideration

Only ePosters will be on display this year.

  1. Presenters are required to upload an ePoster. Log in to the poster media center.
  2. ePosters submitted by October 9 will be considered for awards, which will be presented to the best poster in each clinical category.
  3. There can only be one approved ePoster file uploaded.
  4. Upload in PowerPoint 16:9 ratio or PDF landscape format.
  5. Either a single page poster (like your print poster file) or a multi slide presentation (maximum of 8 slides, not including title or disclosure slides).
  6. ePosters will be online at 5:00 p.m. (CDT) on November 5.
  7. The ePoster website allows attendees to examine every detail of your poster while protecting content from download or re-use.

Record Audio and Video (optional)

  1. Upload a five-minute, pre-recorded audio file or use the online recording tool in the Media Center to accompany your poster presentation
  2. Upload a short video file to supplement your research (x-ray, surgical technique, etc.) 
  3. Upload and approve ePoster file first; then upload audio or video file.
  4. For detailed instructions, log in to the poster Media Center.

Engage with Attendees Online

  1. Interact with viewers using the forums feature on the abstract page for your poster
  2. Attendees submit feedback to the author
  3. Author responds privately or publicly using the forum feature tools

Rules and Regulations

  1. Food and Drug Administration Status: If a device or drug requiring FDA approval is included in the poster content, the poster must include the FDA clearance status of the medical devices and pharmaceuticals for the uses discussed or described. “Off label” uses of a device or pharmaceutical may be described so long as the lack of FDA clearance for such uses is also disclosed. Posters exhibiting a Class III device or pharmaceutical require signage indicating the FDA status of the product.
  2. HIPAA Compliance: Ensure that your poster complies with the Health Insurance Portability and Accountability Act (HIPAA) to protect patient rights and confidentiality.
  3. Commercialism: Funding of poster exhibits is limited to individuals, educational facilities and hospitals. Commercial funding is not allowed.
  4. AAHKS does not assume any responsibility for poster content.

Help?

Email Digital Acumen at
upload@scientificposters.com
Include your title and poster number.

Tips

Elements of Good Content

  • Relevant topic
  • Data displayed clearly and concisely allowing readers to make own interpretation
  • Photos, figures, diagrams, charts reflecting pertinent points
  • Findings and conclusions clearly discernible from the text
  • Useful information for clinical practice
  • Good science – case controlled study
  • Focused – makes a statement, offers proof, and draws conclusions
  • Legible – large enough print to be read 4 feet away
  • Quality – professional and appropriate for national scientific presentation
  • Definition of clinically meaningful problem
  • Hypothesis and purpose
  • Succinct take-home message in conclusion
  • Limited verbiage, use photos to substitute for words
  • State the problem, solution, work and results
  • Conclude only what data supports. Speculation is OK, but let the reader know what you speculate and what your data supports
  • Avoid abbreviations and acronyms without giving their full form in first reference

Elements of Good Layout

  • Creative artwork with an uncluttered layout will encourage attendees to view your poster presentation.
  • Use self-explanatory drawings, photos and charts to express ideas.
  • When captions are used, limit them to a couple of sentences.
  • DON’T USE ALL CAPS.
  • Color creates interest and accents key points.
  • Use only a few common colors.
  • Generally, it is best to use light lettering (e.g., white, yellow, golden yellow, ivory, light blue, cyan) on dark backgrounds (e.g., royal blue, navy blue, teal green, forest green or purple). Colors like red, magenta, and orange can work well, as accents, but they are too “hot” for use over large areas of a display.
  • Fluorescent colors, while eye catching, do not carry the professional image you want to project.
  • Most importantly, make sure the color combinations you select are visually appealing.
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