Instructions for Poster Presentations

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ePoster Checklist

After you receive notice that your abstract has been accepted for poster presentation, you will receive a follow-up email in mid-September with specific instructions from our poster exhibition partner, Digital Acumen.

ePosters and Award Consideration

Only ePosters will be on display this year.

  1. Presenters are required to upload an ePoster.
  2. ePosters submitted by October 9 will be considered for poster awards. Awards will be presented designating the best poster in each clinical category at the Poster Reception on Saturday night.
  3. Format in PowerPoint or PDF
  4. No more than 8 slides, excluding Title and Disclosures slides (first two slides)
  5. The Poster website allows attendees to examine every detail of your poster while protecting content from download or re-use.
  6. The author listed as the main contact will receive a link and login (email and poster number) from Digital Acumen with upload instructions. If you need to change the main contact, email meeting@aahks.org.

Record Audio and Video (optional)

  1. Include a five-minute, pre-recorded audio or video file to accompany your poster presentation
  2. Record your audio or video after logging in to the ePoster website
  3. Upload and approve ePoster file first; then upload audio or video file.

Engage with Attendees Online

  1. Interact with viewers using the forums feature on the abstract page for your poster
  2. Attendees submit feedback to the author
  3. Author responds privately or publicly using the forum feature tools

Rules and Regulations

  1. Food and Drug Administration Status: If a device or drug requiring FDA approval is included in the poster content, the poster must include the FDA clearance status of the medical devices and pharmaceuticals for the uses discussed or described. “Off label” uses of a device or pharmaceutical may be described so long as the lack of FDA clearance for such uses is also disclosed. Posters exhibiting a Class III device or pharmaceutical require signage indicating the FDA status of the product.
  2. HIPAA Compliance: Ensure that your poster complies with the Health Insurance Portability and Accountability Act (HIPAA) to protect patient rights and confidentiality.
  3. Commercialism: Funding of poster exhibits is limited to individuals, educational facilities and hospitals. Commercial funding is not allowed.
  4. AAHKS does not assume any responsibility for poster content.

Help?

Email Digital Acumen at
upload@scientificposters.com
Include your title and poster number.

Tips

Elements of Good Content

  • Relevant topic
  • Data displayed clearly and concisely allowing readers to make own interpretation
  • Photos, figures, diagrams, charts reflecting pertinent points
  • Findings and conclusions clearly discernible from the text
  • Useful information for clinical practice
  • Good science – case controlled study
  • Focused – makes a statement, offers proof, and draws conclusions
  • Legible – large enough print to be read 4 feet away
  • Quality – professional and appropriate for national scientific presentation
  • Definition of clinically meaningful problem
  • Hypothesis and purpose
  • Succinct take-home message in conclusion
  • Limited verbiage, use photos to substitute for words
  • State the problem, solution, work and results
  • Conclude only what data supports. Speculation is OK, but let the reader know what you speculate and what your data supports
  • Avoid abbreviations and acronyms without giving their full form in first reference

Elements of Good Layout

  • Creative artwork with an uncluttered layout will encourage attendees to view your poster presentation.
  • Use self-explanatory drawings, photos and charts to express ideas.
  • When captions are used, limit them to a couple of sentences.
  • DON’T USE ALL CAPS.
  • Color creates interest and accents key points.
  • Use only a few common colors.
  • Generally, it is best to use light lettering (e.g., white, yellow, golden yellow, ivory, light blue, cyan) on dark backgrounds (e.g., royal blue, navy blue, teal green, forest green or purple). Colors like red, magenta, and orange can work well, as accents, but they are too “hot” for use over large areas of a display.
  • Fluorescent colors, while eye catching, do not carry the professional image you want to project.
  • Most importantly, make sure the color combinations you select are visually appealing.
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