Instructions for Podium Presenters


Presenter Checklist

Update Disclosures

Due by June 1, 2024

Log into the AAHKS disclosure site,, to review/update/complete the disclosure of any financial relationships with commercial interests


Qualify for AAHKS Awards

Due by August 30, 2024

  1. Submit your draft manuscript.
  2. Manuscripts for Award consideration must be blinded (no author or institution names)
  3. Indicate the name of the Award (Techniques, Rand, Clinical) you are applying for, and be certain that you are eligible for that Award. Please see award descriptions and eligibility criteria here.
  4. You can only submit for one award.
  5. The draft manuscript document must follow JOA formatting requirementsDownload and print format guidelines for easy reference.

Submit Final Manuscript for Moderator Review

Due by October 7, 2024

  • Submit final manuscript at
  • The penalty for not submitting your manuscript is that your submission will not be reviewed the following year.

Create PowerPoint and Upload to AAHKS Shared Drive

Due by October 24, 2024

  1. Download the AAHKS slide template.
  2. PowerPoint slides must be 16:9 ratio to accomodate the large screen in the ballroom.
  3. Presentations are intended to be NO MORE THAN six minutes in length, followed by a 10-minute discussion every third or fourth presentation.
  4. If the presenter is not the senior author, it is recommended that a senior author is present during the time of the presentation to assist with answering audience questions.
  5. Presentations must be submitted prior to the deadline of October 21 to accommodate content and COI review.
  6. Any embedded videos must be submitted as  separate files. Please be sure to label your files accurately.
  7. production/AV crew member will be available to assist you with any last-minute changes on site.

Submit Final Manuscript for JOA Proceedings

Due by December 13, 2024

  1. Award recipients are expected to submit their manuscripts for publication in the JOA Proceedings of the AAHKS Annual Meeting.
  2. In the cover letter, note that your paper is for consideration of the JOA Proceedings of the AAHKS Annual Meeting and that it was selected as a podium presentation/Award at the AAHKS Annual Meeting.
  3. Upload your manuscript and cover letter after logging into the JOA website. Select “Proceedings of AAHKS” under “choose article type” when submitting.
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