Instructions for Posters

One hundred (100) top-rated poster abstracts will be invited to showcase a physical poster in the Poster Exhibit Hall in Gaylord Texan Resort and Convention Center (Grapevine, TX).

1. Both Physical and ePoster authors are required to upload an ePoster. 
2. ePosters should be uploaded in a single page poster format ONLY.
3. ePosters should be sized 42″w x 46″h.
4. The top 100 abstracts invited to showcase physical posters and submitting an ePoster by the deadline of 11:59 p.m. Central on September 28 will be considered for Best Poster Award.
5. There can only be one approved ePoster file uploaded.
6. ePosters will be available online at 5:00 p.m. (CDT) on the first day of the Annual Meeting.
7. The ePoster website allows attendees to examine every detail of each poster, while protecting content from download or re-use.

1. Authors need to upload and approve ePoster file first; then upload audio or video file.
2. NOT REQUIRED, BUT ENCOURAGED.
3. Detailed instructions available on the poster website, Media Center.

1. Authors may interact with viewers using the forums feature on the abstract page of their poster.
2. Attendees submit feedback to the author.
3. Author responds privately or publicly using the forum feature tools.

1. Poster boards will be used to convey the work of the Top 100 highest graded poster abstracts. Important: poster dimension, portrait, 42”w x 46”h.
2. Poster Display/Viewing: Friday through Saturday
3. Location: Exhibition Hall
4. Set-Up: Posters must be hung on Thursday, Nov. 5, from 1:00 p.m. – 5:00 p.m. Please enter the Exhibit Hall through Longhorn Hall E, left door. This will give you the most direct path to the posters set-up area and avoid the industry exhibit set-up area.
5. Display: Contact Information for the poster handler, including last name, and poster number should be placed on the back side of the poster in the upper left corner. Poster attaches with push pins. Tapes, glue or other messy/permanent substances are not appropriate for use on tack boards.
6. Printing: A professional poster printing service is available to poster presenters invited to showcase their poster in the exhibit hall at the Annual Meeting. Printed posters will be shipped onsite and hung on the designated poster board for the author. The use of this service is highly recommended to streamline the process. Authors can order the service by logging onto the ePosters website.
7. Dismantling: Posters must be removed by 2:00 p.m. on Saturday, Nov. 7. Any remaining posters will be discarded.

1.  Food and Drug Administration Status: If a device or drug requiring FDA approval is included in the poster content, the poster must include the FDA clearance status of the medical devices and pharmaceuticals for the uses discussed or described. “Off label” uses of a device or pharmaceutical may be described so long as the lack of FDA clearance for such uses is also disclosed. Posters exhibiting a Class III device or pharmaceutical require signage indicating the FDA status of the product.
2. HIPAA Compliance: Ensure that posters comply with the Health Insurance Portability and Accountability Act (HIPAA) to protect patient rights and confidentiality.
3. Commercialism: Funding of poster exhibits is limited to individuals, educational facilities, and hospitals. Commercial funding is not allowed.
4. AAHKS does not assume any responsibility for poster content.